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Private functions
21st birthday
30th birthday
40th birthday
50th birthday
wedding venue
engagement party
graduation dinner
corporate meetings
Corporate events
Function Venue

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TERMS & CONDITIONS

CONFIRMATION

To confirm a date we take a $300 deposit. Bookings are not confirmed until the deposit has been received. The credit card details are held on file as security until after the event.

 

Final confirmation of food and beverage menu items, guest number and event duration extension are to be made 14 days prior to your function.

 

PAYMENT 

Approximately 10 days prior to your event you will be invoiced for all fixed costs; booking and set up fee, food selection, drinks on arrival, security, duration extensions and any other requested services (decorations, furnishings, entertainment).

Payment of fixed costs is required prior to the day of the function. We accept internet transfer or credit card. Credit card payments incur a 1.8% merchant fee. Post Covid we no longer accept cash. 

The Bar account is to be settled at the end of the function. We accept Visa, Mastercard, EFTPOS and American Express. There is no merchant fee charged for Bar transactions on the night of the event.

Invoicing for the BAR can be organised by prior arrangement. Payment terms are 3 working days. We reserve the right to charge the credit card held for security if payment is not made. A 1.8% merchant fee will be added to the invoiced total. Payment defaults will incur a 12%pa interest fee.

Minimum spend is based on food and beverage only. If the agreed minimum spend is not met the balance will be charged as a ‘venue hire fee’.

Functions that go over their close time will be charged a fee of $150 to cover staffing.

 

CANCELLATIONS / MOVEMENTS

The $300 deposit is non-refundable.

Cancellation or movements outside 30 days do not incur a cancellation fee.

Within 30 days there is a fee as we will have turned business away securing the date, and the closer we are to the event the less chance we have of re-booking. If we are able to re-book the date we will refund up to the full cancellation fee. 

Cancellation/movements 15-30 days will be charged 50% of the agreed minimum food & beverage spend based on the minimum guest number. 

Cancellation/movements 8-14 days will be charged 75% of the agreed minimum food & beverage spend based on minimum guest number. 

Cancellation/movements within 7 days will be charged 75% of the agreed minimum food & beverage spend based on your confirmed guest number. 

VYC will make reasonable efforts to reduce any cancellation or movement fee by re-booking the venue to another party. In the event that the venue is re-booked the minimum food and beverage spend value of the new booking will be refunded, up to the value of the cancellation / movement fee. Any refund will be confirmed after the intended event date.

 

BREAKAGES or damage caused will be charged to the final bill. There is a charge of $15 per glass for an excess of 10 broken glasses.

EVENT TIMES

All day time events conclude at 5pm unless by prior arrangement depending on evening event bookings

Evening events have standard times:

Seated dining 6.30pm - 11pm

Drinks and canapes 7pm - 12.30am 

End time can be extended for one hour for $250 ex GST. This is advisable 14 days prior to the event date to allow for rostering adjustments and is invoiced with all other fixed costs approx. 10 days prior to the event. This is non-refundable even if the event ends earlier.

 

FORCE MAJEURE

Neither the client or Viaduct YC Limited (trading as VYC) shall be responsible to the other for any changes to the agreed function requirements if the changes are the result of any statute, governmental regulation, act of god, fire, natural disaster, damage to the venue or any other causes beyond the reasonable control of the parties. In the event of such a force majeure, the parties shall agree to amend or cancel the agreement. In the case of a Covid-19 lockdown, the event date will be moved without penalty. If the client wishes to cancel rather than move the date the booking fee is non-refundable.

 

INTOXICATION

It is against the law for us to serve intoxicated guests. This is at the discretion of the Duty Manager, and we ask you to respect their decision.

 

FOOD & BEVERAGE

Our menu items and pricing are subject to change

If your menu selection becomes unavailable it will be substituted for an alternative and you will be charged the lesser of either the price of your original selection or the price of the alternative.

VYC is not liable for any beverage outside selection being added to the bar TAB on the night.

Only food and beverage purchased at VYC can be consumed at VYC unless by prior agreement. Beverage can be taken from the premises by prior arrangement under our off-premise license

 

DECORATIONS

Decorations are not to include confetti, glitter, rose petals, or rice. If these are accidentally used, they incur an additional cleaning charge of $100 ex GST.

 

GUEST PROPERTY

VYC will not be responsible for any loss or damage to guests' property during your function. We do however have a lost property box and can check for lost items after the venue has been cleaned.

 

We appreciate your understanding.

THANK YOU

Private functions
21st birthday
30th birthday
40th birthday
50th birthday
wedding venue
engagement party
graduation dinner
corporate meetings
Corporate events
Function Venue
Event Space
Private dining

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